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SAP Match Parked Invoices
AG Automation Solution

Learn how AG revolutionises your entire invoice process with efficient and
3-way invoice matching. 

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SAP Gold Partner
Endorsed on available on sap store

Executive Summary

Tired of manually managing voluminous parked documents? 

AG SAP experts can automate the re-processing of 3-way match functionality for matching and posting the data on purchase orders, receipts, and invoices.

The Traditional methods are inefficient. AG's RPA-powered solution automates the entire process:

- Accesses all SAP transactions
- Generates a list of parked invoices
- Creates a worklist for edits
- Runs reports and edits parked documents

Our 3-way match parked invoice automation solution using RPA technology is now available on the SAP Store.

Try it for free!

Reimagining business with the fully-automated financial record book

An AG-designed bot can access all SAP transactions, generate a list of parked invoices and create a work list of edits to be undertaken. The bot is scripted to run reports of parked invoices and receipts, working through the list of parked documents.

It opens all parked documents and diligently checks the worklist for all required changes.

Based on data availability, it decides whether a copy can be posted or needs to remain parked for inspection later. Like a dedicated worker, it sends its work report to the authorised person.



AG-designed Bot Automating Invoice Match Process

AG Community Automations Library V8-1

The Challenge

Many organisations carry out the process of handling voluminous parked documents in a conventional way, which can lead to tedious tasks.

Ideally, organisations spend 4000 hours per year in the repetitive and mundane task of manually matching the invoices. This process is time-consuming and takes up all the working hours. Undertaking this mundane process manually for 10's or 1000's of invoices each year in the working hours and editing them several times weekly takes up enormous man-hours.

With each invoice taking up to 2 minutes, the traditional process is fated to be on its way out and replaced with our AG community automation solution.

Our AG-designed bot is powered by RPA technology to automate the processing of 3-way invoice match functionality. This bot can automatically re-process and match all open parked documents at multiple locations overnight or out-of-office hours and continuously check the worklist for all required changes, like a dedicated resource. The bot can enable organisations to use man hours effectively, increase efficiencies, reduce manual errors, have crucial reports ready, and improve accuracy in no time.

The Solution

Bot Overview

    • Business Process - Finance
    • Category - Account Payables
    • Vendor - AG Consultancy
    • Automation Type: Unattended
    • Logs into SAP.
    • Gets the Parked invoices list from the transaction (MIR6) in SAP.
    • Validate the invoices based on the business rules in transaction MIR7 and post the invoice.
    • Update the status in the Summary Excel sheet for all invoices.

Bot Configuration Steps

Key Features

Schedule AG Bot out of office hours

  • Fully automated financial reports ready
  • Efficient usage of resources
  • Eliminates routine and mundane invoice process

Reduce manual errors

  • Error-free financial processes
  • Improves efficiencies and turnaround times
  • Maintains high accuracy standards

Real-time communication alert

  • Users receive automated alerts
  • Start and end of the process monitored
  • Status of the processes sent to users from time-to-time

Run the bot-automated process over night

  • Keeps your invoice process on 24/7
  • Always on to generate crucial reports
  • Increases in productivity while saving man-hours

Key Benefits

Real-Time Business Intelligence

  • Manages real-time cash flow
  • Accurate data processing
  • Streamlines financial audits

Minimises Errors with Automation

  • Automates manual invoice processes
  • Integrates SAP SLA's with RPA
  • Adding a lot more time to your business’s bottom line

Time Savings up to 90%

  • Attends to high volume of parked invoices
  • Saves 4000 man-hours per year (from 2 + FTE's)
  • 3-way invoice matching from multiple locations

Maintains High Accuracy with Recurring Invoices

  • Processes repeat invoices in no time
  • Maintains high precision with the data extraction process
  • Semantic matching of invoices across documents

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