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SAP Match Parked Invoices Automation

 

Are you planning for a finance automation system to manage your voluminous ledger? 

 

AG can revolutionise your entire invoice process with efficient and dedicated 3-way invoice matching. 

Speak to an SAP expert today

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Reimagining business with the fully-automated financial record book

The traditional process of handling voluminous parked documents and undertaking the tedious task of editing them several times a week is fated to be on its way out and to be replaced with automated systems.

An AG-designed bot can access all SAP transactions, generate a list of parked invoices and create a work list of edits to be undertaken. This bot can open all parked documents and diligently check the worklist for all required changes. Based on data availability, it decides whether a copy can be posted or needs to remain parked for inspection later. Like a dedicated worker, it sends its work report to the authorised person.  

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AG SAP experts can automate the re-processing of 3-way match functionality for matching and posting the data on purchase orders, receipts, and invoices. The bot is scripted to run reports of parked invoices and receipts, working through the list of parked documents. 

Our 3-way match parked invoice automation solution using RPA technology is now available on the SAP Store.

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AG-designed Bot Automating Invoice Match Process

AG Community Automations Library V8-1

The Challenge

Many organisations carry out the process of handling voluminous parked documents in a conventional way and can lead to tedious task. Undertaking this mundane process manually for 10's of 1000's of invoices each year in the working hours and editing them several times every week takes up enormous man-hours. With each invoice taking up to 2 mins, the traditional process is fated to be on its way out and replaced with our AG community automation solution.

The Solution

Ideally, organisations spend 4000 hours per year in the repetitive and mundane task of manually matching the invoices. This process is time-consuming and takes up all the working hours.

Our AG-designed bot is powered by RPA technology to automate the processing of 3-way invoice match functionality. This bot can automatically re-process and match all open parked documents at multiple locations overnight or out-of-office hours and continuously check the worklist for all required changes, like a dedicated resource.

The bot can enable organisations to use man hours effectively, increase efficiencies, reduce manual errors, have crucial reports ready, and improve accuracy in no time.

Bot Overview

  • Business Process - Finance
  • Category - Account Payables
  • Vendor - AG Consultancy
  • Automation Type: Unattended

Bot Configuration steps

  • Logs into SAP.
  • Gets the Parked invoices list from the transaction (MIR6) in SAP.
  • Validate the invoices based on the business rules in transaction MIR7 and post the invoice.
  • Update the status in the Summary Excel sheet for all invoices.

Key Features

Schedule AG Bot out of office hours

  • Fully automated financial reports ready
  • Efficient usage of resources
  • Eliminates routine and mundane invoice process

Reduce manual errors

  • Error-free financial processes
  • Improved efficiencies and turnaround times
  • Maintain high accuracy standards

Real-time communication alert

  • Users receive automated alerts
  • Start and end of the process monitored
  • Status of the processes sent to users from time-to-time

Run the bot-automated process over night

  • Keep your invoice process on 24/7
  • Always on to generate crucial reports
  • Increase in productivity while saving man-hours

Key Benefits

Real-Time Business Intelligence

  • Manage real-time cash flow
  • Accurate data processing
  • Streamlines financial audits

Minimises Errors with Automation

  • Automates manual invoice processes
  • Integrates SAP SLA's with RPA
  • Adding a lot more time to your business’s bottom line

Time Savings up to 90%

  • Manage real-time cash flow
  • Accurate data processing
  • Streamlines financial audits

Maintains High Accuracy with Recurring Invoices

  • Processes repeat invoices in no time
  • Maintains high precision with the data extraction process
  • Semantic matching of invoices across documents

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