AG’s Deep Dive SAP Project to Assets
Reference Guide for AG’s Deep Dive SAP Project to Assets for SAP Signavio Process Intelligence
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Executive Summary
Transform Your SAP Project-to-Asset Lifecycle with Intelligent Automation
AG’s Deep Dive – SAP Project to Assets involving SAP Project Systems (PS) Accelerator, enables organisations to transform asset lifecycle management through intelligent automation, process transparency, and data-driven insights.
Designed as a value-driven accelerator within the Value Accelerators (VAL) package, it provides a structured and analytical framework to optimise the end-to-end Project-to-Asset lifecycle—from project initiation to asset capitalisation and financial close.
AG's Deep Dive SAP Project to Assets - Overview
|
Analysis Objective |
KPI |
Type of KPI |
Metric Description |
| Operational Excellence | Number of Variants | Number | Counting how many times there is a different order of events in your process. |
| Number of Project | Number of Projects that are created during the process (Event: Project - Created). | ||
| Number of Assets | Count of the number of Assets that are created during the process. | ||
| Number of WBS Elements | Count of WBS Elements that are Either partially released or not released. | ||
| Number of POs Created | Count of number of PO's that are created during the process. | ||
| Number of Project Closed | Count of the Projects that are in 'Closed' status or completed and closed. | ||
| Avg. Events per Case | A simple average of all the Events occur for a particular case. | ||
| Cycle Time | Average Total Cycle Time | Duration | Average time taken for Projects to move from 'Created' to 'Completed/Closed'. |
| Financials | WBS Annual budget | Currency (GBP) | Total value of all the Annual budgets for WBS was calculated. |
| Asset value (GBP) | Number | Calculation of Asset Value in GBP. | |
| PO value (GBP) | The complete value of all the PO item's net Price is calculated. | ||
| Quality & Exceptions | Rework Rate | Percentage | Whenever one event happens more than once for one case it is considered rework. |
| Percent of Cases with Rework Over Time | Percentage | Trend of rework rate spread across different calendar months. | |
| Process Volume | Number of Cases | Number | Count of total number of cases that are created during the process. |
| Start events in your process | Chart/Number | Shows every first event detected in the data for each process execution. | |
| Last events in your process | Shows every last event detected in the data for each process execution. | ||
| Occurences and cycle times of event transitions | Table | Detailed view of transitions from one event to another including avg cycle time. | |
| WBS Management | Number of WBS Changed | Number | Number of WBS elements that are been 'Changed' during the process. |
| Number of WBS Partially released | Number of WBS elements that fall under 'Partially Released' status. | ||
| Number of WBS released | Number of WBS elements that fall under 'Released' status. | ||
| Number of WBS Budgeted | Number of WBS elements that have been 'Budgeted'. | ||
| Number of WBS not released | WBS elements not matching 'Partially released' or 'Released' status. | ||
| Number of WBS TECO | Number of WBS elements that are 'Technically Completed'. | ||
| Number of WBS Closed | Number of WBS elements that are in 'Closed' status. | ||
| Procurement & Finance | PR Item Creation | Number | Number of PR's that fall under the status 'Create PR Item'. |
| PO Item With Confirmation | Number of PO Items with event 'Create PO Item with Confirmation'. | ||
| Create Returns PO Item | Number of PO Items with event 'Create Returns PO Item'. | ||
| Send PO | Count of PO Items sent to proceed further in the process. | ||
| Create GR | Number of PO Items where a Goods Receipt was created. | ||
| Invoice receipt | Count of instances where 'Record Invoice Receipt' is recorded. | ||
| Invoice Parked | Number of instances where the created Invoice is 'Parked'. | ||
| Resource Tracking | Create Timesheet Record | Number |
Number of Timesheet Records created in the process. |
| Approve timesheet Record | Count of Timesheet records approved (Manual or Auto-Approve). | ||
| Cancel timesheet Record | Count of Timesheet records cancelled during the process. | ||
| Change timesheet Record | Number of Timesheet Records changed after being approved. | ||
| Automation | Automation Rate | Percentage | Ratio of events performed by system users ('B' or 'S') vs total events. |
| # Automated Events | Number | Count of events performed by automated user types. | |
| # Manual Events | Count of events performed by manual user types. | ||
| # Events | Total count of all events in the process. | ||
| Automation Rate by activities | Table | Breakdown of automation percentage for every specific event name. |
Project and WBS
| Analysis Objective | KPI | Type of KPI | Metric Description |
| Project Overview | Number of Projects Created | Number | Count of distinct Project Numbers where the event 'Project - Created' occurs. |
| Number of WBS Elements Created | Total count of unique WBS Elements created during the process. | ||
| WBS Annual Budget | Currency (GBP) | Total sum of the 'budget_Annual_value' across all WBS elements. | |
| Operational Health | Number of WBS Marked For deletion | Number | Count of WBS Elements where the deletion flag ('WBSDeletionactivated') is set. |
| Projects Technically completed but not closed | Count of Projects with status 'Technically completed' that have not yet reached 'Closed' status. | ||
| WBS Technically completed but not closed | Count of WBS elements that are 'Technically completed' but not yet 'Closed'. | ||
| WBS element closed but not marked for deletion | Count of WBS elements in 'Closed' status that haven't been marked for deletion. | ||
| Cycle Time Analysis | Cycle time - WBS element creation to closure | Duration | Average time from the first 'Create WBS Element' event to the last 'WBS - Closed' event. |
| Process Efficiency | WBS Elements created but not released | Number | Count of WBS elements created that never reached 'Released' or 'Partially released' status. |
| WBS Completion Rate for Project | Percentage | Percentage of created WBS elements that have reached the 'WBS - Closed' status. | |
| Avg. Time since last transaction | Duration | Average idle time from the last recorded event until the current time. | |
| Status Analysis | Project Status (Distribution) | Chart | Comparison of Project counts and WBS Element counts across different Project statuses. |
| WBS Status (Distribution) | Comparison of Project and WBS Element counts across different WBS status types. | ||
| Financial & Accounting | WBS Elements which are budgeted into SAP ECC | Number | Count of WBS elements with budget-related events (e.g. Budget Creation, WBS - Budgeted). |
| WBS element with only AC doc type transactions | Count of WBS elements associated only with 'AC_DOC' accounting document types. | ||
| Detailed Reporting | List - WBS Elements Closed but not marked for deletion | Table | Detailed list of WBS elements (ID Description, Status) requiring deletion activation. |
| Released projects with WBS element completion per level | List of Project Numbers showing WBS count, closure count and completion percentage per project. | ||
| List of WBS Element with AC Doc type Transaction | Operational list of WBS elements and descriptions associated with accounting documents. | ||
| Activity Tracking | Last Transaction and Aging | Details of Project/WBS showing the last event performed, the date and time elapsed since. |
Asset Management
| Asset Overview | Number of Assets | Number | Total count of unique assets created in the process based on the 'Asset_key'. |
| Asset Overview | Asset Acquisition value | Currency (GBP) | Cumulative value of acquisition and production-related costs, including transactions affecting asset values. |
| Asset with posting | Percentage | Percentage of Assets that have been posted with values in GBP. | |
| Avg expired months of Asset | Number | Calculated average of the number of months expired for an Asset. | |
| Process Health | Capitalize asset | Percentage | Percentage of Assets that are initially capitalised over the total number of capitalised assets. |
| Asset master created after capitalisation | Number | Count of instances where an Asset Master was created after the Asset was already capitalised. | |
| Asset master deactivated | Number | Total count of Assets that have been 'De-Activated' in the system. | |
| Cycle Time | CT Project creation to Assets master creation | Duration | Average duration from the initial 'Project - Created' event to the 'Create Asset master' event. |
| CT Create Asset to Capitalise Assets | Average duration between the creation of an Asset Master and its Initial Capitalization. | ||
| CT Capitalise Assets to Deactivation | Average duration from Initial Capitalisation to the Deactivation of the asset. | ||
| CT Project creation to Deactivation / Capitalisation | Average time from Project creation to either Deactivation (if it exists) or Capitalisation. | ||
| Financial Deep Dive | Asset Book Value | Currency (GBP) | Cumulative sum of Assets' Book Value (Acquisition Value minus Depreciation Value). |
| Company-wise assets | Dual-Axis Chart | Comparison of the number of assets created vs. their total Book Value, broken down by Company Code. | |
| Trend Analysis | Assets created over the years | Dual-Axis Chart | Trend showing the number of assets and their Acquisition Values created per quarter. |
| Assets Deactivation over time | Trend of Asset counts and the time taken from creation to deactivation, spread across quarters. | ||
| Operational Efficiency | Avg number of events per Assets | Number | The average number of process events recorded for a single asset. |
| Process Discovery - With Asset | Chart | Visual flow showing the process paths specifically for cases involving 'Create Asset master'. | |
| Detailed Reporting | Asset details | Table | Detailed list of assets including Asset Key, Main Asset Number, Creation Date and Company Code Value. |
| Important times for assets | Master timeline report showing Project Creation, Asset Creation, Capitalisation, and Deactivation dates per asset. | ||
| Case Details | Detailed audit list linking Assets to WBS Elements, including the last transaction name and date. |
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