SAP PO Closure

Is your business relying on a manual purchase order process with emails and spreadsheets?

A slow manual purchase order process and old systems can cripple your business and do more harm than good. A significant way to overcome this challenge is by automating your PO closure.

AG's complete procurement management system has everything you require to manage your purchase order process. AG, an SAP Gold Partner, helps businesses with a seamless purchase order process by structuring the workflows, developing employee authorisations, and replacing outdated manual paper procedures with automated ones.

Our smart bot for closing Purchase Orders, powered by RPA, is now available on the SAP Store.

Try it for free!

AG's automated bot streamlines the Purchase Order Closure process by efficiently closing Material POs, Service POs, and Stock Transfer Orders. This advanced bot is capable of analysing and interpreting various types of POs within your organisation, applying modern business logic to determine if the POs can be closed. Additionally, it generates a comprehensive list of all open purchase orders with no errors, resulting in an always up-to-date and precise Purchase Order Ledger for monitoring creditors and debtors closely.

How it works?

The video shows how our solution works! Our  smart bot for PO Closures powered by RPA is now available on the SAP Store.

The Challenges

Are you facing a high volume of overdue Purchase Order items awaiting approvals?

This indicates delays in processing purchase orders, leading to potential delays in order confirmations for customers. Consequently, this could disrupt your product planning cycle and impact your ability to deliver products on time.

Managing the Procure-to-Pay process effectively is crucial to maintaining strong customer relationships and avoiding potential risks. Implementing a robust monitoring system can help address these challenges and prevent any negative repercussions for your business.

The Solution

Here at AG, we have developed the PO Closure bot, powered by RPA technology, to automate routine business processes in material management and financial accounting.

The Procure-to-Pay process operates on an automation framework tailored to align with business rules and requirements, enhancing efficiency and accelerating operations. Once automated, the process aligns with the planning conducted by an enterprise's material management and financial accounting department.

By eliminating errors from paper or Excel spreadsheets, incorrect entries, and data discrepancies in emails and records, the automation bot streamlines the approval and closure process, ensuring fast and accurate results.

Finally, the bot systematically review assigned parameters and automatically closes Material POs, Service POs, and Stock Transfer Orders upon meeting specified triggers.

Our pre-configured RPA bot for PO Closure helps your business in accurate, faster, and error-free SAP Purchase Order Closure processes.

Executive Summary