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Intelligent Automation within SAP

 

SAP Maintenance Work Order Governance
AG Automation Solution with SAP Build

Reduce manual intervention, improve operational compliance, and gain real-time visibility into maintenance activities with AG’s intelligent SAP-powered work order governance automation solution. Built using SAP Build and integrated with ECC,  SAP S/4HANA, and Cloud ERP  systems, AG’s solution helps industrial organisations streamline maintenance work order approvals, status tracking, risk governance, reporting, and audit readiness across critical operations.

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Speak to an SAP expert today

Speak to an SAP expert today

Automate your critical maintenance order status reports with intelligent, pre-built bots!

Industrial units often face significant challenges in maintaining a safe and efficient work environment. Traditional risk management methods can be time-consuming and prone to human error.

AG has developed an intelligent SAP-native automation solution for work order governance using SAP Build Process Automation to streamline maintenance governance operations. This specialised bot can be deployed within a week to address specific risk management challenges. It automates the process of generating maintenance order status reports, ensuring that tasks are completed on time and reducing the risk of operational disruptions.

Key Outcomes

➡️ Improved maintenance governance and compliance visibility
➡️ Automated work order status reporting and approvals
➡️ Reduced operational risk and manual administration
➡️ Enabled real-time reporting and audit traceability
➡️ Accelerated decision-making across maintenance teams
➡️ Deployed rapidly with SAP-native automation

By combining SAP automation, workflow orchestration, and intelligent reporting, organisations gain a single source of truth for maintenance governance. Contact our SAP experts to learn more about how AG's automation solution can help you create a safer and more efficient work environment for carrying out the critical maintenance work order governance processes.

Try it for free; now available on the SAP Store.

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Spirit Energy was recognised as a "Technology Pathfinder" finalist in the SAP Innovation Awards 2026 for AG's SAP Build Work Order Governance Automation solution.

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Recognised SAP Innovation Success Story

Transforming Work Order Governance for Spirit Energy with SAP Build

To modernise and standardise its work order governance processes, Spirit Energy partnered with AG to implement an intelligent SAP-powered automation solution built on SAP Build and integrated with SAP S/4HANA.

The initiative transformed previously manual and fragmented work order entry processes into a governed, automated, auditable, and scalable digital operation, improving visibility, compliance, readiness assurance, and execution efficiency across assets.

The project was then recognised as a "Technology Pathfinder" finalist in the SAP Innovation Awards 2026 for its innovative use of SAP technologies and measurable operational impact.

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David Will, Functional Planning Lead

Spirit Energy

By standardising on a single SAP backed process, we created one source of truth and real time visibility end to end. Plan break-ins, irrespective of asset or timeframe, are assessed in a common manner, traceable, approvals controlled, and insights surface fast—enabling quicker decisions.

What is SAP Maintenance Work Order Governance Automation?

SAP Maintenance Work Order Governance Automation is a digital solution that standardises, monitors, validates, and automates maintenance work order processes within SAP environments. This streamlined approach makes it an ideal solution for business owners and decision-makers seeking SAP automation solutions.
 
AG’s automation solution helps organisations:
  • Control maintenance workflows
  • Improve governance across plant operations
  • Reduce approval delays
  • Track safety-critical maintenance activities
  • Generate real-time operational reports
  • Maintain audit-ready maintenance records

What makes AG's bot unique

AG's bot for SAP Work Order Governance, powered by automation and AI, offers a comprehensive approach to risk prevention and mitigation in industrial settings. Our bot-powered ERP systems streamline operations, enhance security, and ensure compliance with safety regulations.

Risk Identification and Assessment

The bot continuously monitors operational data to identify potential hazards and assess their risk levels.

Preventive Maintenance

By automating maintenance tasks and scheduling, the bot helps prevent equipment failures and breakdowns that could lead to accidents.

Emergency Response

In case of an emergency, the bot can quickly provide relevant information and support to facilitate a timely and effective response.

How AG-designed bot efficiently automates maintenance work order process in SAP

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The Solution

At AG, we've developed a Maintenance Order Status Report bot using RPA technology. This tool is created to manage risks and prevent accidents, especially in hazardous places.

How the SAP Maintenance Work Order Automation Solution Works

The bot collects information every week, checks previous tasks, and does its current assignment. Once it finishes, it sends work reports to the authorised person.

Our AG-designed bot is quick to deploy, taking just one week. It runs automated status checks every week, reducing the chances of operational issues. With built-in AI, the bot provides intelligence to the team, handling operations effectively. This system can streamline field operations, gain visibility into maintenance activities, and reduce costs while improving equipment uptime. It's a practical solution for risk management and operational efficiency.

Bot Overview

  • Business Process - Plant Maintenance
  • Category - Work orders status & planning
  • Vendor - AG Consultancy
  • Automation Type: Unattended

Bot Configuration steps

  • Log in to SAP
  • Process information for outstanding tasks and yet-to-be-executed tasks.
  • Gather and collate all information in an excel sheet.
  • Create a list of maintenance tasks it has undertaken.
  • Validate the information against the original purchase order to provide a PO status report.
  • Provide a final status-report on the type of barrier work undertaken and time taken to resolve issues and so on.

Key Features

Schedule Out-of-Office Hours

  • The automation can be triggered based on a preconfigured schedule.
  • It will carry out the status order creation process during set out-of-office hours in the background and issue reports to multiple users once it is completed.

Maintain an Up-to-Date Risk Ledger

  • The automation bot can undergo repetitive auditing tasks, applying multiple instances of business logic before creating the status report, saving considerable time, effort, and direct costs.
  • It can also ensure the error-free operation and avoid issues during periods of absence.

Maintain Integrity in Safety-Critical Checks

By having timely and easy access to high-quality, error-free, real-time information, the maintenance leadership can demonstrate that there is suitable integrity in the management and status of safety-critical checks, thereby supporting any HSE requirements.

Business Benefits

Save 1,000 Hours of Work Every Year

Speed up your overall plant maintenance operations and efficiently create critical order status reports through automation of the maintenance order status reports, which can save you up to 1,000 hours of work annually.

Deploy our Ready-to-Use Bot

Ensure faster deployment time with our pre-configured, flexibly designed bot, which comes with user manuals and knowledge transfer on how to use and maintain the bot in production.

Maintain 100% Transparency with End-to-End Visibility

Achieve high visibility of the entire status report creation process in one place, with better tracking of critical risks through comprehensive reports and e-mails to ensure better control over the process.

Why organisations need automated maintenance work order Governance

Many organisations still rely on fragmented spreadsheets, emails, manual approvals, and disconnected reporting processes to manage maintenance work orders. This often results in delayed approvals, lack of visibility into critical maintenance tasks, inconsistent governance processes, higher operational risk, compliance gaps, manual reporting burdens and reduced equipment uptime.

AG’s SAP automation solution addresses these challenges by introducing a centralised, governed, and automated maintenance work order process built directly within the SAP ecosystem.

The solution is particularly valuable for industries with high operational risk and complex asset environments.

Oil, Gas & Energy

Improve governance across safety-critical maintenance operations with automated SAP work order tracking, approvals, compliance reporting, and real-time visibility into operational risks, asset readiness, and field maintenance activities.

Mining & Utilities

Strengthen maintenance control across remote and complex asset environments with automated SAP governance workflows, audit-ready reporting, preventive maintenance visibility, and improved operational reliability.

Chemicals & Manufacturing

Streamline plant maintenance governance through automated work order monitoring, standardised approval workflows, and real-time operational reporting to minimise downtime, improve compliance, and increase production efficiency.

Field Services

Enable field operations teams with real-time maintenance work order visibility, automated status updates, intelligent reporting, and standardised SAP governance processes to improve service coordination and execution efficiency.

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Experts with SAP

Through the continued delivery of successful customer engagements, our expert technical & commercial competencies, and strategic SAP alignment - we are recognised by SAP as a key partner for SAP consultancy & support services.

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Read the full blog: AG’s Breakthrough with SAP BTP and AI: A Next Level Success Story

AG’s Breakthrough with SAP BTP and AI

The recent release of the Next Level SAP Build Program features our solutions leveraging the SAP Build portfolio, helping our clients achieve swift and sustainable automation outcomes across multiple business functions. Offering a unique blend of customisation, adaptability, and speed-to-market, AG's solutions are designed to address common pain points across industries, providing businesses with a unique and streamlined approach to automation.

These real-world client solutions delivering end-to-end community automation are now available on the SAP Store.

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Why choose AG for SAP Automation

  • AG delivers SAP-native automation solutions tailored to enterprise operational challenges.
  • Extensive experience across maintenance, field logistics, operational governance, and industrial SAP automation.
  • Leverage modern SAP technologies to accelerate automation outcomes
  • Pre-built frameworks reduce implementation timelines and accelerate business value.
  • From advisory and implementation to optimisation and support, we provide end-to-end SAP services.

Global Organisations We Serve

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Accelerating business processes with AG Community Automation Solutions

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Frequently Asked Questions

Can AG's work order governance solution help improve compliance and audit readiness?

Can AG's work order governance solution help improve compliance and audit readiness?

Yes. AG's SAP automation solution for work order governance creates transparent, traceable, and standardised governance workflows for maintenance operations. Automated approvals, reporting, and digital audit trails help organisations strengthen compliance controls and improve operational accountability.

What are the benefits of automating maintenance work order governance?

What are the benefits of automating maintenance work order governance?

The key benefits of automating maintenance work order governance include:

  • Reduced manual effort

  • Faster approvals

  • Improved operational visibility

  • Better compliance management

  • Real-time reporting

  • Enhanced audit readiness

  • Reduced operational risk

Can SAP maintenance governance automation integrate with SAP S/4HANA?

Can SAP maintenance governance automation integrate with SAP S/4HANA?

Yes. AG’s solution integrates with SAP S/4HANA to automate maintenance governance processes directly within the SAP environment. Get in touch with experts to learn more!

How does SAP Build help automate maintenance work orders?

How does SAP Build help automate maintenance work orders?

SAP Build helps automate maintenance workflows by enabling organisations to create approval processes, status tracking, notifications, governance workflows, and operational reporting with low-code SAP-native automation capabilities.

How quickly can AG deploy the solution?

How quickly can AG deploy the solution?

Deployment timelines depend on scope and complexity, but AG provides rapid deployment accelerators and pre-built automation frameworks to significantly reduce implementation time.

Check out the ready-to-deploy fast start packages for SAP Automation:

How does the solution support maintenance leadership teams?

How does the solution support maintenance leadership teams?

Maintenance leaders gain access to real-time operational insights, automated status reporting, governance dashboards, and standardised workflows that support faster decision-making and improved maintenance planning.

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