Challenges with Finance Invoice Processing

Finance invoice processing can be one of the most stressful and time-intensive periods for finance departments. Invoice processing starts with obtaining an invoice and results when the payment is executed and filed. Invoices are scanned or manually entered in the system. Then the invoice must be sent to be approved. This is a tedious process, and data needs to be copied manually from PDF to the targeted systems, which leaves room for human error.

What AG Provide

The Invoice processing challenges can be solved by automating the entire process with UiPath. Robotic Process Automation (RPA) is the latest technology trend currently being explored by many businesses to improve the efficiency of their Accounts Payable department. Automating invoice processing removes the burden, time effort, and risk associated with processing invoices manually. At AG, we use Industry leading technology from UiPath and Abbyy to read Invoice PDFs with great accuracy through OCR-Optical Character Recognition and seamlessly integrate the information with SAP system. At key starges of automation, the Human-in-the-loop concept is added to verify the data of the automation. The automation is intelligent to learn over time and improve the accuracy of data extracted.

Our Approach to RPA Consulting

We support our clients by understanding their Invoice processing steps end to end, identifying unique set of vendor invoices which are different from each other and evaluate the solution design required. SAP Functional consultants and UiPath Solution Leads work seamlessly to identify the challenges, the overall architecture and a quick PoC to showcase the Business benefits by implementing the solution. Taking business inputs into consideration at each stage of implementation, you would experience an agile delivery of the solution making it easier to adapt and acquaint with the new process involving Robot and Humans working together.

Benefits of the AG Solution

  • Reduce Master Data
    Data Capture

    Automate data capture & input into SAP.

  • Decision Making
    Rules based Decision making

    Automate rules-based decision-making.

  • Improve Asset
    Improved Speed/Accuracy

    Reduce errors while maintaining full control with exception handling processes.

  • Machine Learning
    Machine Learning

    AI/ML infused automation to learn from exceptions

Centrica Storage
Statkraft
Uniper
Spirit Energy
Seetec
EPH
The Body Shop
Npower
Ricardo
EON
BP
Centrica
Tullow Oil
British Gas
Arm Hammer
Aryzta
Case Studies
RPA to Reduce Master Data Complexity

This global market leader in household products was spending too much time managing product master data. They were using manual emails and Excel-based forms to request, maintain and distribute critical product data. Several teams were required to collaborate and data synchronisation was needed in SAP. Overall process was slow, labour intensive and prone to errors. Product managers were spending up to 50% of their time maintaining the master data forms. With 000s of products to manage, keeping on top of product master data was becoming increasingly challenging. The innovative AG solution automates the manually-intensive aspects of the process, saving key team members valuable time, while also building confidence in the process with built-in governance.

RPA for Operational Excellence

This fast expanding international hotel chain was struggling to manage updates to business-critical menus across their portfolio. The exclusivity of their restaurants meant that each had different, frequently updated menus. This was a problem as making changes in the system was time consuming and flexibility to accommodate peaks in demand was limited. A growing, full-time team were employed to make the changes, but struggled to keep up with ever increasing demand. The hotel group wanted to improve service and capacity while managing costs. AG designed a virtual, unattended helpdesk able to action menu changes in almost real-time, 24/7. With forecast ROI in 7 months, annual savings were estimated at hundreds of 000s of pounds.

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